Workflow
Walk inalready briefed.
Before any meeting, AIVA assembles a brief — who’s attending, your recent history with each of them, the notes and files that matter, and a few talking points — so you’re never reconstructing context in the first five minutes.
Say it once“Prep me for my next meeting.”
The problem
You join the call and scramble for context.
Who is this person again? What did we last talk about? Wasn’t there a doc? The first five minutes of too many meetings go to reconstructing context you already have — scattered across your inbox, your calendar, your notes, and your memory.
How it works
Set it up once. It just keeps happening.
Connect your context
Link Google Calendar plus the places your context lives — Contacts, Drive, Notion, and your email. AIVA reads them on demand to build the brief.
Set the trigger
Ask on the spot, or say “15 minutes before any meeting with more than one attendee, send me a prep.” AIVA saves the pattern and runs it automatically.
AIVA assembles the brief
It pulls who’s coming, your last few interactions with each of them, related notes and files, and — if it can infer the purpose — a few suggested talking points.
You walk in ready
The brief lands before the meeting starts. If there’s nothing useful to add, AIVA stays quiet rather than padding it.
What AIVA does
The work, handled.
Know who’s in the room
AIVA reads the attendee list and pulls each person from Contacts — role, company, and how you know them — so no name is a mystery.
Recall your history
The last few interactions with each attendee across email and past meetings, so you pick up exactly where you left off.
Surface the right docs
Notes and files related to the topic from Drive and Notion, gathered so you’re not searching mid-call.
Suggest talking points
When AIVA can infer the meeting’s purpose, it offers a few angles to open with — a starting point, not a script.
Stay quiet when it should
If there’s genuinely nothing useful to add — a quick 1:1 you have weekly — AIVA skips the brief instead of manufacturing one.
What changes
What it’s like once AIVA runs this.
Walk in already briefed
Who’s coming, your recent history with each of them, the open items, the relevant docs — assembled before the meeting starts, so the first five minutes aren’t spent reconstructing context.
- Attendees and their context
- Open threads and deliverables
- Saved to Files with docs attached
Brief assembled
- Pulled 2 attendees from Contacts
- Last 3 interactions found
- Docs gathered from Drive
It recalls every relationship
AIVA keeps who they are, what you last discussed, and what’s open — so every conversation picks up where it left off, even months later.
- History across email and meetings
- Instant recall before any call
- Less time rebuilding context
Remembered
Prepped automatically, never noisy
Set it once and a prep arrives before every group meeting. If there’s nothing useful to add — a quick weekly 1:1 — AIVA stays silent instead of manufacturing one.
- A prep before every group meeting
- Timed to land 15 minutes ahead
- Silent when there’s nothing to say
Loop
15 minutes before group meetings
Next: 2:00 PM · Acme renewal
Set it up by saying
Just say it in plain language.
15 minutes before any meeting with more than one attendee, send me a prep with attendees, history, notes, and talking points.
Prep me for my 2pm with the design team.
Who am I meeting today, and what do I need to remember about each of them?
Pull everything I have on Acme before the renewal call.
The apps it uses
Built on the tools you already have.
Connected app
AIVA for Google Calendar
AIVA reads your calendar, finds the gaps, preps you for what’s next, and books the things you ask for — checking with you before it changes anything and always confirming before it deletes.
Built-in app
AIVA for Contacts
AIVA builds a deduplicated contact book from your email, calendar, Slack, and GitHub — with relationship context, identities across channels, and the history that makes “when did I last talk to Sam?” a one-line answer.
Connected app
AIVA for Google Drive
AIVA searches your Drive on demand, reads the docs you point it at, and can draft new Google Docs or append to existing ones — never touching a file until you approve.
Connected app
AIVA for Notion
AIVA searches the pages you’ve shared with it, reads them as clean Markdown, and updates titles or bodies on request — inserting, appending, or replacing only after you approve.
Permission model
You stay in control of every consequential action.
Read-only work happens silently. Anything that changes the world waits for your approval — and destructive actions always ask prominently.
Without your approval, AIVA won’t
No surprises.
These never happen on their own. AIVA drafts and asks; you decide.
- Message or email any attendee
- Change, accept, or decline the meeting
- Edit the documents it pulls into the brief
Local-first notes
Your data, on your machine.
Calendar, Drive, and Notion connect with revocable OAuth tokens stored encrypted on your Mac.
In Local mode, AIVA reads your context on-device and queries on demand — it doesn’t bulk-import your files or notes.
Contacts are built from your own data on your machine; disconnect any source and that context drops out of the brief.
FAQ
Good questions to ask.
How far ahead does the brief arrive?
Whenever you want — 15 minutes before is common, but you can ask for an hour ahead or first thing in the morning for the whole day’s meetings.
What does it pull from?
Google Calendar for the meeting, Contacts for who’s attending, your email for recent history, and Drive and Notion for related notes and files. You choose which to connect.
Will it message attendees on its own?
No. Prep is read-only. If you want to send an agenda or a note ahead of time, AIVA drafts it and waits for your approval.
What if there’s nothing useful to say?
It stays silent. AIVA only sends a brief when it has something worth your attention, so the prep never becomes noise you learn to ignore.
Related workflows
AIVA works better together.
Workflow
Daily Context Restore
Every morning, AIVA reads what happened overnight across your email, calendar, Slack, and GitHub, and hands you one short, ranked brief — the few things that actually need you, before you’ve opened a single tab.
Workflow
Follow-Up Sweep
AIVA watches the threads you care about, notices when one goes quiet, and drafts the nudge before the deal, the intro, or the answer slips through the cracks. You approve; it sends.
Workflow
Promise Tracker
The commitments you make in passing — in email, in Slack, mid-conversation — become open loops AIVA holds for you, and reminds you about before they go stale. Nothing you said you’d do quietly disappears.
Get started
Let AIVA run Meeting Prep for you.
Create your account on the web — it carries straight into the Mac app.