AIVA × Gmail
The AI that actuallyhandles your inbox.
AIVA reads the threads that matter, drafts replies in your voice, tracks the promises buried in your email, and follows up so nothing quietly dies in your inbox. It only sends after you say so.
The problem
The inbox is where commitments go to die.
A few real emails are buried under a hundred that don’t matter. You promised someone a deck on Friday — it’s in a thread you can’t find. A warm intro went cold because no one replied. Triage, drafting, and follow-up are the work nobody has time for, so the important threads quietly slip.
What AIVA can do
Concrete help with Gmail.
Read and rank the inbox
AIVA searches with full Gmail syntax (from:alex, is:unread label:urgent) and reads entire threads — headers, context, and attachments — to surface what actually needs you first.
Draft replies in your voice
It composes a reply, queues it in Messages for your review, and learns your tone over time so the drafts get closer to send-ready each round.
Track commitments
“I’ll get you the deck by Friday” becomes an open loop. AIVA remembers what you promised in email and reminds you before it goes stale.
Chase no-reply follow-ups
When a thread you care about goes quiet, AIVA notices and offers a nudge — so the ball never stays in the other court by accident.
Keep the inbox tidy
Add, remove, and list labels, mark threads read, archive, and star — the housekeeping you’d otherwise do by hand.
What changes
What it’s like once AIVA runs your Gmail.
Caught up before your first coffee
Set a morning loop and AIVA reads overnight mail, drops the noise, and hands you a ranked three-line brief with suggested replies — so you start the day knowing exactly what needs you.
- Ranked by what needs you
- Newsletters left out
- Suggested replies ready to approve
Loop
Every weekday · 7:30 AM
Inbox brief — next run in 13h
It never sends without you
AIVA drafts in your voice and holds every message for review. Read access is silent; anything that leaves your inbox waits for an explicit approval.
- Drafts held in Messages
- You skim, edit, approve
- Send only on your word
Approval needed
Reply to Globex — send it?
Promises stop slipping
Every commitment you make by email becomes a tracked open loop. AIVA surfaces it before the deadline instead of after, so you look reliable without keeping the list yourself.
- Commitments tracked automatically
- Surfaced before they go stale
- Follow-ups drafted for you
Open loops
- Deck → Globex by Fri
- Intro reply → Dana
- Invoice → pay by Fri
Example prompts
Just say it in plain language.
Triage my inbox and tell me the three emails I actually need to answer today.
Draft a warm but firm reply to the vendor pushing the deadline.
Who am I waiting on a reply from that I should nudge?
Summarize the thread with the legal team and pull out every action item.
Star anything from investors and label it “fundraise”.
Did I promise anyone anything by email this week?
Actions available
The tools AIVA actually has.
Search inbox
Any Gmail search query, scoped to labels, senders, or read state.
Read threads
Full conversation with headers and attachment awareness.
Draft reply
Composed and held in Messages for your approval.
Manage labels
Add, remove, list, archive, and star.
Mark read
Clear the noise without opening every thread.
Send
Only after you approve the draft.
Permission model
You stay in control of every consequential action.
Read-only work happens silently. Anything that changes the world waits for your approval — and destructive actions always ask prominently.
Common workflows
How people put it to work.
Morning inbox brief
A daily loop where AIVA reads overnight mail and hands you a ranked, three-line summary with suggested replies — before your first coffee.
Draft-and-approve
You ask for a reply, AIVA writes it, you skim and approve. The send goes out and the follow-up is tracked automatically.
Commitment sweep
AIVA scans recent threads for promises you made, opens loops for each, and reminds you before any of them slip.
Without your approval, AIVA won’t
No surprises.
These never happen on their own. AIVA drafts and asks; you decide.
- Send any email or reply
- Schedule a send for later
- Delete or permanently remove mail in bulk
Local-first notes
Your data, on your machine.
AIVA never sees your Google password — it receives a revocable OAuth token, stored encrypted on your Mac.
In Local mode, your inbox is read on-device and queried on demand, not bulk-uploaded anywhere.
Disconnect any time from Settings → Apps and AIVA’s access stops immediately.
FAQ
Good questions to ask.
Will AIVA send email without asking me?
No. Reading and triaging your inbox is silent, but anything that leaves your account — a reply, a new email, a scheduled send — is drafted and held for your explicit approval.
Does AIVA store all my email somewhere?
No. In Local mode your inbox is read on-device and queried on demand. AIVA holds a revocable OAuth token (never your password), stored encrypted on your Mac.
Can it write replies that sound like me?
Yes. AIVA drafts in your voice and gets closer to send-ready each round as it learns your tone — and you always review before anything goes out.
How do I disconnect Gmail?
Open Settings → Apps and disconnect. AIVA’s access is revoked immediately and you can wipe anything it learned from your mail.
Related integrations
AIVA works better together.
Google Workspace
AIVA for Google Calendar
AIVA reads your calendar, finds the gaps, preps you for what’s next, and books the things you ask for — checking with you before it changes anything and always confirming before it deletes.
Communication
AIVA for Slack
AIVA reads the channels you point it at, summarizes what you missed with full thread context, and posts on your behalf — but only after you approve the exact message.
Knowledge & docs
AIVA for Notion
AIVA searches the pages you’ve shared with it, reads them as clean Markdown, and updates titles or bodies on request — inserting, appending, or replacing only after you approve.
Get started
Let AIVA handle Gmail for you.
Create your account on the web — it carries straight into the Mac app.